A practical starter guide designed to help teams use AI confidently for everyday, simple communication tasks.
(Part 1 of 4)
Create clear, professional messages quickly. These prompts support concise email writing, improved clarity, and consistent communication across teams.
1. Write a clear professional email
Prompt: “Help me write a professional email to [recipient]. The purpose of the message is [topic]. Keep the tone clear, concise, and appropriate for a workplace setting. Include a subject line and a short, effective closing.”
2. Improve clarity of a message
Prompt: “Rewrite the following message so it is clearer and easier to understand while keeping a professional tone. Maintain the original intention. Text: [paste text].”
3. Adjust message for a specific audience
Prompt: “Rewrite this message for a different audience: [executives, customers, colleagues, etc.]. Adapt the tone, structure, and wording so it fits this audience better. Text: [paste text].”
4. Draft a meeting invitation
Prompt: “Create a short meeting invitation for a discussion about [topic]. Include attendees, purpose, agenda points, and any preparation required.”
5. Summarise an email thread
Prompt: “Turn this email thread into a short, organised summary. Highlight key decisions, updates, action items, and open questions. Email: [paste thread].”
These exercises give a taste of how AI can support simple, everyday business tasks.
Found these prompt tasters useful?
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